American School of Doha (ASD)

Overview

At the American School of Doha (ASD), we value and respect the privacy of our students, their families, employees, contractors, and visitors. This Privacy Policy explains how we collect, use, store, and protect personal information (“Personal Data”) in connection with our educational and community activities.

We are committed to protecting your Personal Data in accordance with the Qatar Personal Data Privacy Protection Law (PDP Law) and other applicable international standards.

By using our website, portals, or by providing your information to us in connection with enrollment or participation in school activities, you acknowledge that you have read this Privacy Policy and consent to the collection and processing of your Personal Data as described below.

Scope

This Policy applies to all Personal Data collected or processed by ASD in relation to:

• Prospective and current students and their parents or guardians
• ASD employees, contractors, and service providers
• Visitors and participants in ASD programs or events

What We Collect and Why

The type of Personal Data we collect depends on your relationship with ASD and the services we provide. This may include, but is not limited to:

• Identity information: Name, nationality, Qatari ID, passport details, date of birth, and gender
• Contact information: Address, phone numbers, and email addresses
• Student records: Enrollment and academic data, attendance, performance, and disciplinary records
• Health information: Vaccination records, allergies, medical conditions, and medications (where necessary for school health and safety)
• Financial information: Tuition and payment details
• Media and communications: Photos, videos, and recordings from school events or classroom activities
• Digital data: System logs, IP addresses, browser details, and cookies (for website and portal functionality)

We collect and process Personal Data for purposes such as:

• Managing admissions and enrollment
• Providing educational, co-curricular, and health services
• Administering school operations and communication
• Managing financial and contractual relationships
• Ensuring safety and security on campus and online
• Complying with legal or regulatory obligations
• Promoting ASD’s educational mission and community through internal and public communications (when appropriate)

How We Use and Share Personal Data

ASD uses Personal Data only for legitimate school purposes and only shares it with individuals or organizations that require access to provide school-related services.

We may disclose Personal Data:

• To ASD employees, contractors, and service providers under confidentiality obligations
• To authorized entities when required by law or court order
• To emergency services if needed to protect the safety or health of students, staff, or others
• Within the ASD community or publicly (e.g., newsletters, websites, social media) — but only where appropriate and respectful of privacy norms

Website Data and Cookies

When you visit our website or online portals, we may automatically collect limited technical data such as your IP address, browser type, and the pages you visit. This helps us:

• Improve the performance and security of our website
• Understand usage trends
• Personalize your online experience

We also use cookies to enhance the efficiency and user-friendliness of our site. You may disable cookies through your browser settings, but some parts of the site may not function properly as a result.

Data Security

We take appropriate administrative, technical, and physical measures to protect Personal Data against loss, misuse, unauthorized access, disclosure, alteration, or destruction.

While ASD continuously updates its security systems in line with technological advancements, no data transmission over the internet can be guaranteed as completely secure. By sharing your information with us, you acknowledge the inherent risk associated with this.

If a data breach occurs that may affect your Personal Data, we will notify you in accordance with the PDP Law.

Your Rights

Under the PDP Law, you have the right to:

• Request access to your Personal Data
• Request correction or deletion of inaccurate or outdated information
• Object to certain types of data processing

Policy Updates

ASD may update this Privacy Policy periodically to reflect changes in law, technology, or school practices. Updates will be posted on our website, and the date of the most recent revision will be indicated below.

 Last updated: October 2025